Ten tips for organising an online conference

We are all learning to do more online, including conferences. In this post, Sharon Smith, a PGR in the School of Education, shares her experience of organising an online conference. For more detail, see Sharon’s full post on her personal blog.

Laptop screen showing faces attending an online conferenceAt the beginning of September, a friend and I ran an online postgraduate conference for students studying philosophy of education. We initially started thinking about the conference late Spring, but decided not to rush into hosting it, choosing a September date for the event to ensure we had sufficient time to plan for it. This meant that we could attend other online webinars and conferences to see what the common issues were, and to understand the experience from the perspective of the attendee.

Here are ten tips for anyone wanting to organise an online conference:

Continue reading “Ten tips for organising an online conference”

How to organise an online conference and live to tell the tale

Continuing our recent mini-theme of online conferences, Lluís Jerez i Bertolín, a PGR from the School of History and Cultures, shares with us his experience of organising one.

Lluís Jerez i Bertolín
Lluís Jerez i Bertolín

In late April of 2020, the COVID-19 pandemic was wreaking havoc around the world, which was not good. I stepped from assisting the organisation of the Classics, Ancient History and Archaeology Colloquium (CAHA Colloquium) to being its sole organiser, which was also not good. As the Colloquium could not be postponed to the next academic year, it had to take place online, which at the time I saw as a complete disaster.

In this post I want to share three guiding principles that allowed me to navigate this situation and turn a perfect storm into an enjoyable conference. These principles are: communication, decision-making tempo, and accessibility. Continue reading “How to organise an online conference and live to tell the tale”

Presenting virtually

We’ve recently heard about attending virtual conferences, but what about presenting your research online?  Ciara Harris has recent experience of this, for the 3 Minute Thesis (3MT) competition and her Annual Progress Review (APR).  Here, she shares her experiences.

First things first, presenting virtually might have some additional challenges compared to ‘traditional’ presentations, but it has advantages too – there’s no travel time, so you can go straight from another project into your presentation (maybe grabbing a cup of tea in between), you can practice your presentation in the exact environment you plan to present in, and you can have chocolate on your desk ready for as soon as you turn your camera off after presenting!

 

Ciara’s 3MT – see all the finalists and vote for your favourite!

There are, however, some additional challenges. Continue reading “Presenting virtually”

How to Navigate an Online Conference

Kish Adoni, PhD student in the School of Biosciences, recently attended a two-week online conference hosted by The American Society of Mass Spectrometry (ASMS).  He shares his experience in this post.

What do you think about online scientific conferences?

ASMS 2020 Conference logo
Logo for the ‘Rebooted’ edition of the 68th ASMS Conference on Mass Spectrometry and Allied Topics

It’s weird! That’s the first thing I’d say. No more loitering around the confectionary section of a big hall, waiting to speak to a professor from another university whose papers sprawl across your office desk. There is also no chance of having one too many pints of Guinness and spilling your latest confidential scientific idea to another academic in your field. I suppose whether those things are a positive or a negative depends on personal preference, but one thing is for sure: online conferences are going to become more normal and the chances are that you will attend one.

So how do online conferences work?

Take away the need for expensive flights, food, hotels and transport and you are basically left with the bare essence of what a conference is for: exchanging knowledge with experts that work in the same spheres as you. Continue reading “How to Navigate an Online Conference”