How to find your tools of the trade

In this blog post Patricia Herterich, the Research Repository Advisor in the University of Birmingham Library, provides a summary and reflection of the Writing Summer School session “Navigating the maze of research and writing tools”…

Using the right tools is crucial to make your research and writing processes as efficient as possible. There are plenty of tools to choose from to support the full research life cycle from discovering literature related to research to publishing and promoting your own works. To get a better understanding, Bianca Kramer and Jeroen Bosman surveyed the tools used by researchers around the world for 9 months in 2015/16. The more than 20,000 survey answers can be accessed for detailed research and inspired some workflows based on e.g. services offered by the same provider or services that support the ideas of Open Science.

In general it can be said that the more of these systems work together, the easier your work. Thus, the first part of the session focused on getting attendees to think about the tools and systems they use and which of them can exchange data. Some examples were shared on Twitter:

The second half of the session was filled by group discussions about the participants’ favourite tools, and criteria that make us choose certain tools or stop us from using them.

Writing Tools Photo

Important criteria for workshop attendees were that tools were free (or cheap) to use or licensed by the university, come with a friendly user interface, and work on several operating systems and are thus compatible with private and university computers. Furthermore, students counted on recommendations by others (e.g. in their research group) so they can share knowledge with other people in their department and collaborate more easily. Tools should also be open source, be easily connected to other programs, and allow for content to be exported to other systems. Even better if there’s training available on campus or online!

Some of the attendees’ favourite tools included the reference manager Mendeley because its user friendly interface outweighs occasional synchronisation issues between desktop and cloud hosted versions of the software. Quirkos was mentioned as it supports qualitative analysis in a visual way, but do not underestimate more traditional tools such as NVivo or Excel.

Still looking for the right tool to use? A full database with tools you can use (that can be filtered by e.g. discipline) can be accessed here. Why not set yourself a challenge and use one of the next shut up & write sessions to try and familiarise yourself with a new tool?

Most important however is to back up whatever you do and regularly export your work in open file formats in case you lose access to the tools. While Dropbox and GoogleDrive might be great, we recommend using the University of Birmingham’s BEAR DataShare service, especially if parts of your work cover sensitive and personal data that needs to be stored in line with the Data Protection Policy.

Do you have favourite tools or advise to share? Let us know in the comments below or comment on the slides from the session or notes from the group discussions.

Turn your research into a course!

Carol Gray, a doctoral researcher at Birmingham Law School,  shares her experience with us on designing online courses…

“To teach is to learn twice”, as the saying goes.

Have you ever found yourself explaining your research to other people, then wondering how much they have taken in? Ever been tempted to set them a quick quiz to test this? (Okay, that’s probably going a bit too far….)

What about your key stakeholders or colleagues? Wouldn’t it be good to share your results with them in a format that allows the learning to count as Continuing Professional Development (CPD)? Many professionals are now required to complete a certain number of hours of CPD per year, and this can be a powerful recruitment tool for short courses.

So, why don’t you think about turning your research topic into an on-line learning module? On-line learning has become a hugely popular form of learning, either on its own or mixed with face-to-face sessions as “blended learning.”

How do you start to design a course?

Tip number 1: find a high-quality course provider to work with.

I was lucky that an ex-colleague is now running a company that provides on-line CPD for veterinary nurses. She sounded positive about my ideas to turn my research on informed consent into an on-line module, targeting vets and vet nurses.

Tip number 2: get to know the course platform before you start designing the module.

I volunteered to act as an additional course tutor for an existing on-line module, to see how presentations, discussion boards and assessment tasks worked.

Tip number 3: sign up to do the “Managing your research project” PGCARMS module!

There is nothing quite like a looming assessment deadline to get your creative juices flowing. The project management module has been eye-opening, and crucial to developing the “completer-finisher” skills that were sadly lacking in my skills set. The module requires you to justify what you are doing, to plan it down to the last detail and to anticipate problems and risks, all of which are central to the completion of a project such as this. I failed to spot the main risk involved in my plan, which was that my supervisor was less than enthusiastic about the whole idea! After some negotiation, we managed to reach a compromise that allowed me to develop the module (and use it for the PGCARMS module assessment) but not to run it until I complete my PhD.

Tip number four: make use of the many MOOCs (Massive Open Online Courses) that are available, and free!

I participated in a “Designing e-learning for health” course run by the University of Nottingham on FutureLearn, and it was a great way to try novel approaches, share learning with others and add specific skills to my learning development kit. You can also pick up some “best practice” ideas for on-line learning.

So now I have a module that is ready to run, has been approved by the on-line CPD business owner, and will be available to both vets and nurses in the (hopefully!) near future. I am excited to think that I can share my passion for informed consent with other veterinary professionals, and would encourage anyone else with a topic that would work as an on-line course to investigate this possibility.